Privacy Notice
Introduction
Wellington College International Lagos ("the College", "we", "our" or "us") is committed to protecting the privacy and security of the personal data entrusted to us by prospective students, current students, parents, guardians, staff, applicants, visitors and other members of our community.
This Privacy Notice explains how we collect, use, store, share and protect personal data in accordance with applicable Nigerian data protection legislation, including the Nigeria Data Protection Act (NDPA) 2023.
By engaging with the College, submitting an enquiry, applying for admission, enrolling a student, applying for employment, or otherwise providing personal data to us, you acknowledge that your personal data may be processed as described in this Privacy Notice.
Who We Are
Wellington College International Lagos is an international school providing educational services to students and families in Nigeria.
For questions relating to this Privacy Notice or the processing of personal data, please contact:
Data Protection Lead
- Laurianne Gidrol - Director of Marketing
- Email: communications@wellingtoncollegelagos.com
Personal Data We Collect
We may collect, process and store personal data relating to prospective students, current students, parents, guardians, staff, job applicants, contractors and visitors.
The information we collect may include:
Personal Information
- Full name
- Date of birth
- Gender
- Nationality
- Photograph
- Passport, visa and residency information
- National identification details
Contact Information
- Residential and mailing address
- Telephone numbers
- Email addresses
- Emergency contact details
Educational Information
- Previous schools attended
- Academic records and reports
- Assessment results
- References
- Language information
Health and Welfare Information
- Medical information
- Allergies and dietary requirements
- Learning support needs
- Wellbeing and safeguarding information
Financial Information
- Billing and payment information
- Sponsorship details
- Fee payment records
Employment Information
Where applicable, we may collect information from job applicants and employees, including employment history, qualifications, references, identity verification documents and safeguarding checks.
Website and Communications Information
- Information submitted through website enquiry forms
- Records of correspondence with the College
- Event registrations
- Newsletter subscriptions
How We Collect Personal Data
We may collect personal data directly from:
- Parents and guardians
- Students
- Job applicants
- Employees
- Website users
We may also receive information from:
- Previous schools
- Examination boards
- Educational consultants or agents
- Healthcare professionals (where appropriate)
- Regulatory authorities
- Third-party service providers acting on our behalf
Why We Process Personal Data
We process personal data for legitimate educational and operational purposes, including:
Admissions and Enrolment
- Managing enquiries and applications
- Conducting assessments and admissions decisions
- Communicating with prospective families
Education and Student Support
- Delivering educational services
- Monitoring academic progress
- Providing pastoral care and wellbeing support
- Supporting learning needs
Safeguarding and Student Welfare
- Protecting students and staff
- Meeting safeguarding obligations
- Managing health and safety requirements
School Administration
- Timetabling and record keeping
- Attendance monitoring
- Communication with families
- Managing events, trips and activities
Financial Administration
- Billing and fee collection
- Financial reporting and auditing
Employment and Recruitment
- Processing employment applications
- Managing employment relationships
- Conducting safeguarding and background checks
Legal and Regulatory Compliance
- Meeting legal obligations
- Responding to regulatory authorities
- Defending legal claims where necessary
Lawful Basis for Processing
We process personal data only where we have a lawful basis to do so under the NDPA. The principal bases we rely on are:
- for admissions, enrolment, billing, and the delivery of educational services where processing is necessary to fulfil our obligations to you;
- where processing is required by applicable law, including safeguarding, employment, and regulatory reporting obligations;
- where processing is necessary to protect the health, safety, or welfare of a student or other individual;
- for school administration, attendance monitoring, communications with families, and the management of events and activities, where our interests are not overridden by your rights and freedoms; and
- for marketing use of photographs, videos, and recordings, and for any processing that is not covered by the bases above. Where we rely on consent, you have the right to withdraw it at any time without affecting the lawfulness of processing that has already taken place.
Sharing Personal Data
The College may share personal data where necessary with:
- Employees and authorised representatives of the College
- Wellington College International and affiliated organisations
- Educational technology providers
- Examination boards and accreditation bodies
- Healthcare professionals where required
- Professional advisers including auditors, lawyers and insurers
- Government departments and regulatory authorities
- Service providers supporting the operation of the College
Personal data will only be shared where there is a legitimate reason to do so and appropriate safeguards are in place.
International Transfers
As an international school, the College may use service providers, systems and educational partners located outside Nigeria.
Where personal data is transferred to a country outside Nigeria, the College will ensure that such transfers are made only where:
- the destination country provides an adequate level of data protection recognised under applicable law; or
- appropriate safeguards are in place, including contractual clauses with the recipient that provide equivalent protections to those under the NDPA.
Photographs, Videos and Marketing
The College may take photographs, videos and recordings of students and members of the school community for educational, operational and promotional purposes.
Where required, separate consent will be sought for the use of photographs, videos and recordings in marketing materials, publications, social media platforms and the College website.
Parents and guardians may withdraw consent for marketing use at any time by contacting the College.
Data Security
The College takes reasonable administrative, technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, loss or misuse.
Access to personal data is restricted to individuals who require it for legitimate educational or operational purposes.
Data Retention
The College retains personal data only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, protect the welfare of students and staff, and meet regulatory requirements.
Retention periods may vary depending on the nature of the information and the purpose for which it is processed.
Your Rights
Subject to applicable law, individuals may have the right to:
- Request access to their personal data;
- Request correction of inaccurate information;
- Request deletion of personal data where appropriate;
- Object to certain processing activities;
- Withdraw consent where processing is based on consent;
- Lodge a complaint with the Nigeria Data Protection Commission (NDPC), if they are dissatisfied with how their personal data has been handled;
- Request that their personal data be provided in a structured, commonly used, and machine-readable format, or transmitted to another data controller where technically feasible.
Requests should be submitted to the College using the contact details provided in this Privacy Notice.
Changes to this Privacy Notice
The College may update this Privacy Notice from time to time to reflect changes in legal requirements, operational practices or school services.
The most current version will be published on the College website.
Contact Information
If you have any questions regarding this Privacy Notice or how the College processes personal data, please contact:
Data Protection Lead
- Laurianne Gidrol - Director of Marketing
- Email: communications@wellingtoncollegelagos.com